Before YPDR
Separate tools, separate truths, constant reconciliation.
Google Forms
Spreadsheets
Stripe links
Venmo and Zelle
Paper waivers
Parent email threads
Manual rosters
PDF school reports
The operating system for school-based enrichment providers.
Run registration, payments, rosters, attendance, pickup, instructors, school partnerships, and reporting across every location — without spreadsheets, payment links, or parent-email chaos.
Built by a real youth-program operator. Designed for providers running 5-100+ weekly classes.
1
Dashboard
Full Scope Demo Youth Programs
Good afternoon, Jordan
Registrations, payments, and live programs in one place.
Core metricsLast 30 Days
Revenue
$17,615
last 30 days
Outstanding
$6,875
↑ 699% 33 open balances
New Registrations
90
↑ 400% last 30 days
Active Programs
5
Live right now
Enrollment trend
Registrations over time with a matching previous-period comparison.
Weekly view · Last 30 DaysCurrentPrevious 30 days
Provider OS
Operating Snapshot
Schools, sessions, enrollments, money, and coverage risk in one place.
SchoolsSessions
Active Schools
1/1
0 renewal queue
Open Sessions
6
8 class dates in 14 days
Capacity Utilization
49%
100/206 seats
Revenue
$17,615.00
Last 30 days
Renewals
Items that need operator attention.
No schools due for renewal in the next 90 days.
Underfilled
Items that need operator attention.
Friday Multi-Sport Lab
Oak View Elementary PTA | starts May 5, 2026
Oak View Summer Kickoff
Oak View Elementary PTA | starts Jun 19, 2026
Instructor Coverage
Upcoming class dates without an assigned instructor.
0
of 8 sessions in the next 14 days
Open schedule◆ Spreadsheet chaos
Your business is bigger than the tools holding it together.
Most enrichment providers do not need another form builder. They need a system that understands schools, sessions, instructors, parents, payments, and pickup.
YPDR replaces the weekly ritual of reconciling rosters, deposits, school notes, and parent messages with one operating record for every location.
After YPDR
One operating system for the work already happening.
One school record
One program catalog
One registration flow
One live roster
One instructor view
One reporting layer
◆ Product pillars
Five pieces of one Provider OS.
YPDR connects the operating surfaces that school-based enrichment providers usually run from separate files, links, inboxes, and clipboards.
◆ School CRM
Track every school relationship in one place.
Contacts, requirements, documents, revenue-share terms, approvals, renewal status, and every conversation that keeps the partnership moving.
◆ Catalog + sessions
Launch reusable programs at specific schools.
Create offerings once, then schedule them with school-specific dates, prices, capacities, instructors, rooms, and registration links.
◆ Registration + payments
Parent registration and Stripe-powered checkout.
Mobile-first registration pages, waivers, discounts, installments, receipts, refunds, and transparent payment processing.
◆ Rosters + instructor ops
Give instructors the exact roster they need.
Attendance, pickup notes, medical notes, dismissal details, lesson context, and incident workflow are available before class starts.
◆ Reports + growth dashboard
See enrollment, revenue, coverage, and renewal risk.
Track capacity, waitlists, school performance, instructor coverage, revenue-share reporting, and growth opportunities across every site.
◆ School-based workflow
Built around the way enrichment providers actually operate.
Schools are accounts. Programs are reusable offerings. Sessions are school-specific launches. Rosters power attendance, pickup, reporting, and renewals.
01
School
Account record, contacts, requirements, rooms, documents, and renewal status.
02
Offering
Reusable STEM, arts, movement, camp, or clinic template with pricing rules.
03
Registration
School-specific parent page with waivers, discounts, installments, and checkout.
04
Roster
Confirmed students, waitlists, medical notes, dismissal notes, and balances.
05
Instructor
Daily schedule, assigned classes, attendance, incident notes, and class context.
06
Pickup
Guardian verification, sign-out records, exceptions, and school-safe visibility.
07
Reports
Enrollment, attendance, revenue-share, school performance, and renewal summaries.
◆ Registration
Registration parents actually complete.
Branded, mobile-first registration pages with waivers, discounts, installments, add-ons, receipts, and Stripe-powered checkout.
- School-specific registration links
- Waivers, discounts, installments, and add-ons
- Receipts and abandoned-registration follow-up
REGISTRATION · Maple Ridge ES
STEM Lab · Winter Session
Grades 2-5 · Mondays · Room 214 · 24 seats
Program tuition$225.00
Sibling discount-$20.00
Extended pickup add-on$35.00
WaiverSigned
3-pay planAvailable
Due today$80.00
Continue to secure checkout◆ Attendance & pickup
Rosters that stay accurate.
Automatic rosters, waitlists, notes, balances, attendance, and pickup/sign-out records stay tied to the session they belong to.
- Waitlists, medical notes, and dismissal details
- Attendance and guardian pickup records
- Real-time headcount by school and class
ROSTER + PICKUP · STEM LAB · 3:00 PM
0 / 24 present
Live roster- Maya R.Present · 3:02
- Leo P.Allergy note
- Nora S.Picked up · 5:47
Mark attendanceVerify pickup
◆ Instructor ops
Instructor operations without clipboard chaos.
Instructors see the classes they are assigned to, the roster they need, and the safety details that matter on a phone-friendly surface.
- Daily schedule and assigned classes
- Mobile attendance and pickup verification
- Incident reports, lesson notes, and class context
INSTRUCTOR TODAY · JORDAN M.
Oak Valley Chess Club
3:15-4:30 PM · Library · 18 students
AttendanceReady
Pickup notes4 dismissal notes
Medical notes2 flagged
Class note
Start with tactics puzzle set B. School coordinator asked instructors to use side door pickup today.
◆ School and PTA reporting
Reports schools can understand.
Keep partners aligned with enrollment, attendance, revenue-share, scholarship, and renewal summaries without rebuilding reports by hand.
- Enrollment and attendance by class
- Revenue-share and scholarship visibility
- Renewal summaries for every school partner
SCHOOL REPORT · OAK VALLEY PTA
Winter enrichment summary
6 sessions · 184 enrollments · revenue-share ready
92%
Enrollment
88%
Attendance
$4.8k
Revenue share
Scholarship seats12 awarded
Renewal stageProposal due
Next sessionApr 8 launch
Partner-ready packet
Enrollment by class, attendance exceptions, scholarship visibility, and renewal summary prepared for the PTA coordinator.
◆ Built for
Providers who run real operations across real locations.
YPDR is focused on organizations that have outgrown spreadsheets, one-off payment links, and manual school reporting.
After-school enrichment companies
STEM, chess, arts, music, theater, coding, language, cooking, and enrichment providers running classes inside schools.
Youth sports and movement providers
Soccer, basketball, martial arts, tennis, fitness, yoga, dance, and movement programs operating across multiple sites.
Multi-school operators
Regional providers managing instructors, class schedules, rosters, partner relationships, and reporting across many schools.
Camps and seasonal programs
Camp operators needing registration, payments, rosters, pickup, refunds, staff assignments, and parent communication.
◆ School CRM
Your school relationships should not live in someone's inbox.
Track contacts, requirements, approvals, facilities, revenue-share terms, documents, and renewal status for every school you serve.
School profile
Contacts and decision makers
Facility and location notes
Insurance and background-check requirements
Revenue-share terms
Coordinator access
Renewal tracking
School and PTA reporting
◆ Command center
Know what needs attention before it becomes a problem.
Operator intelligence should surface enrollment risk, coverage gaps, revenue questions, attendance exceptions, and renewal opportunities across every site.
Future-ready insights
Clear operator signals, without overpromising automation.
Revenue by school/session
Underfilled classes
Spot school launches that need another enrollment push before the deadline.
Full classes with waitlists
See where demand supports another section, instructor, or larger room.
Schools with no upcoming sessions
Find partners that need renewal outreach before the next season slips.
Instructor coverage gaps
Know which class dates still need an assigned instructor or backup plan.
Payment and reconciliation issues
Keep balances, refunds, installments, and school reports tied together.
Renewal opportunities
Turn school performance, parent demand, and reporting into next-session planning.
◆ Pricing
Pricing that fits how your school programs grow.
Start light when adoption is uncertain. Move to predictable monthly software pricing when YPDR becomes the operating system for your enrichment business.
Pay-as-you-go
School-invited
Best when a school asks you to join YPDR, your volume is seasonal, or you want to test one program first.
$0/mo
2.5% YPDR fee on registrations
- No upfront subscription
- Only pay when registrations happen
- Transparent processing
Monthly SaaSMost common
Operator OS
Best when YPDR becomes your operating system for registration, rosters, attendance, school reporting, and growth.
From$149/mo
0% YPDR platform fee
- Starter at $149/mo
- Growth at $399/mo
- Predictable software cost
Custom
Regional scale
Best for regional operators that need deeper reporting, advanced permissions, imports, API/webhooks, and priority support.
$999+/mo
Custom terms
- Scale plan support
- Advanced operator controls
- Implementation help
We help you choose the cheaper path.
If your registration volume is below the break-even point, pay-as-you-go may be cheaper. Above it, monthly SaaS removes the YPDR platform fee and makes cost predictable.
Starter
$149/mo
roughly equals ~$72k/year at 2.5%
Growth
$399/mo
roughly equals ~$192k/year at 2.5%
Scale
$999+/mo
roughly equals ~$480k/year at 2.5%
Payment processing is transparent and separate. Monthly SaaS plans have no YPDR platform percentage by default.
Ready to run your enrichment business like an operator, not a spreadsheet wrangler?
Show us how you run today. We'll show you what YPDR replaces.
School operating audit
Walk through schools, rosters, instructors, payments, pickup, and reports with a real operator.
Book demoPricing fit call
Compare pay-as-you-go against monthly SaaS and pick the path that matches your registration volume.
Talk to us